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Dear sister and brother missionaries,

 

I know that is NOT how the song goes!   And I also am pretty sure that the Wise Men were not submitting grant applications either 😊.

 

BUT, I do believe there are at least two reasons to reflect on during this Advent/Christmas Season that each of you are like Magi as you write grant applications for your projects:

 

First, each of you, like the Magi, offer great gifts in the deeply important projects you “give” to a foundation to consider:  the GOLD of the boys and girls your projects assist;  the MYRRH of the health clinics and schools you offer;  and the FRANKINCENSE of your pastoral and prayerful works.   Any good foundation officer is always humbled by how much good he or she is being asked to support.

 

Second, each of you are like Magi in your own persons.  We know from history that each of the Wise Men were important and high respected people in each of the countries from which they came to Bethlehem.  In the same way, veteran foundation officers have great respect for the missionaries submitting applications, knowing that in their own countries they are superiors, provincials, directors and spiritual leaders.  Each of you are KINGS and QUEENS in the service of the Gospel.

 

The Incarnation, that God would become one of us, is a mystery.  And once in a while, when success seems impossible, grant writing can feel like a mystery.  But at this time of year, let’s remember the Star that we are following and the hope that Star also gives to those we serve.

 

Christmas thanks from MPS that each of you are out there doing what you do!

In Memoriam:  MPS Founder Fr. George G. Cotter, MM

 

It is said that “we stand on the shoulders of those who precede us.”    As that is true, there is probably no Catholic missionary alive today who does owe some connection or debt of gratitude to Maryknoll Missionary and MPS Founder George G. Cotter, MM.

 

After 68 years as a missionary and 58 years as a priest, Fr. Cotter passed away on September 6 in Maryknoll, New York, at the age of 88.

 

It was the missionary work that Fr. Cotter began in Tanzania in the late 1960s and early 1970s that formed the convictions that led to his creation of MPS.  After he returned to the US from Tanzania in 1972 to complete theology studies, he then studied languages in Bolivia, Guatemala and El Salvador, returning again to New Jersey, USA in 1974 to the Mission Research and Planning Department.  This led in 1977 to the formal creation of Mission Project Service.  The first Funding Guide, Agencies for Project Assistance, was published in 1981.

 

Sacred Heart Father Pierre Aubin, MSC, who took over operations of MPS in the 1990s, remembers that Fr. Cotter’s passionate belief in the missionary sister, priest and brother, is what continued to inspire him.   “His motivation and one phrase that he often said was ‘Missionaries do great work, but they could do more good with more (financial) help’ “ said Fr. Aubin.

 

We can thankfully and humbly say that Fr. Cotter’s guiding principle is also the same today and our worthy challenge is to live up to the level of commitment and advocacy for missionaries that our Founder manifested in his life.

“Dear missionaries,

“Sustainablity”  A sophisticated and popular word these days, but one with a simple definition:  “How we keep our projects going in the future.”  The attached document from the UN identifies the key principals we need to bring to our work insofar as we envision our ministries lasting not only during our lifetimes but even longer.  I encourage you to share this with your congregational leadership in hopes it will stimulate the type of leadership decisions necessary for the years ahead!”

Effective Governance for Sustainable Development

 

For those of you missionaries who are avid readers of literature, I have a test question for you:  what is the length of the longest sentence in published literature?

 

Answer:  13, 995 words!  It is in The Rotter’s Club, a 2001 novel by British writer Jonathan Coe.  If you haven’t heard of Mr. Coe, you might recognize 2nd place for longest sentence:  4, 391 words by the famous Irish novelist James Joyce, in Ulysses.

 

Now for those of you missionaries who are avid readers but who also need to write successful grant applications, forget about those crazy-long sentences in The Rotter’s Club and Ulysses!  In our work as grant writers, the motto is “less is more.”

 

Now this might surprise you, but also I ask you to NOT forget about good literature.  Because what does good literature do?  It conveys with elegance, brilliance and enduring appeal whatever it chooses to write about:  a person, an event, an emotion, a need, human relations, our deepest aspirations.

 

Good grant applications, in their narrative descriptions should also attempt to be elegant, brilliant and appealing to the foundation officers who read them: your words should convey your passion for the project and give the foundation officer a descriptive feeling for the value and need of the project.  This will move them to want to support it.  Choose your words carefully!

 

Some writers will rework a single sentence a dozen times.  You don’t need to do that, but always review your writing at least once with an eye to offering that description that will tell your story, but using as few words as possible.

 

 

June 15, 2018

“Is there a Local Contribution?”  

 

This is the question that every missionary should ask her or himself when completing an application for a project grant.   If there is not a specific line on the application itself for this information, be sure to announce your “local contribution” as early in the application as appropriate.

 

SO WHAT IS A ‘LOCAL CONTRIBUTION?’  Your “local contribution” is what you- your congregation, the people who are directly assisted by the grant, or the local community– contributes to the total cost of the project.

 

“Local contribution” is often not money.  It can be time that people contribute in manual labor, it can be local expertise such as a work provided by a teacher, a nurse or an engineer.  But if it is money, even a small amount, its symbolic power is very strong for a foundation who reads your application.  If it is all three-  labor, expertise, money– even better!

 

It shows that you believe enough in the project’s worth to give from your own limited financial resources to make the sacrifice.  The contribution of time and labor shows that not only do you believe, you are in fact committed to making this project succeed.

 

Finally, it will give the applicant a sense of confidence that their application is much more than “begging” but rather, an invitation to become a true “partner” with the local missionary and community who will see the project to completion.

 

IMPORTANT:  the “local contribution” can come from people of all ages.  Of particular value would be showing that young people or children also want to make a contribution.  Young people are the future of your mission and its project and this will leave foundations feeling there is a real future to your good work.

 

Welcome to 2018!  Ever wonder what’s really on the mind of funders? Check out the interview we did recently with the Raskob Foundation, a US funder dedicated to supporting all kinds of Catholic missionary projects!

 

USE THE CHECKLIST & CHECK THE LIST!

 

I am in the middle of an experience that causes me to risk your seeing me and MPS as a broken record. What do I mean?

 

This past summer I have worked with missionaries in Zambia and Mexico to submit applications to a US foundation. The proposals are compelling, reasonable and promise high impact for the foundation. For one of these, however, we forgot to include an important requirement of the application: “Endorsement of the Local Ordinary (bishop).”

 

All that work and it may fail because of just one detail, but an important one for this foundation.

 

Please see page 30 of the MPS Funding Guide and add a #13 to the checklist: “Include all requirement endorsements.”

 

In seeking these endorsements, ask for them early in the process. One popular foundation I know only allows 1 application per mission diocese. Bishops in particular are often juggling priorities of endorsing local, diocesan projects and religious congregations can sometimes take second place. The response from bishops is often more supportive if no other application is seen to compete with you, so it is best to ask early.

 

Missing important details happens to the best of us- I’ll let you know how things turn out for Zambia and Mexico!

 

                  CHECKLISTS FOR PROPOSALS (page 30, MPS Funding Guide)

 

  1. Cover Letter
  2. Title Page (Separate)
  3. Summary (Separate)
  4. Introductions
  5. Problem Statement
  6. Program Objectives
  7. Methods
  8. Budget
  9. Future Funding
  10. Monitoring
  11. Evaluation
  12. Appendicies
  13. Include All Required Endorsements

 

I had a meeting recently at a large funding organization that makes grants by committees that are dedicated to various parts of the world, such as an Africa Committee, a Latin America Committee, et cetera.

 

At one point in our meeting, one of the committee directors, without any prompting from me, simply stated that “I wish more applications would give me a feeling for the needs and challenges they confront in their ministry, I want to understand what it is really like where they are working.”

 

The funder’s desire, for us to “give them a feeling” concerns how we describe the SETTING of our Project Application.   It is quite understandable for each of you to take this for granted, because it is something that you live each day, BUT do not underestimate the need, even for sophisticated funders such as I was meeting with, for an informative description of the setting in which you work.

 

I provide two illustrations below, which capture the two important elements you need to include as you describe the setting of your Project Proposal: 1. The uniqueness of your setting and 2. The vital and unmet need your project addresses.

 

Here are examples of what I refer to, using fictional congregations and locations. I have highlighted what I think is the language that speaks to the uniqueness and vitality I mention above:

 

PROJECT 1 SCHOOL

 

The Sisters of Missionary Heart seek a grant to support their school in Missionville, a remote town in XYZ Mission Country. Missionville has only 1 paved road and is 45 miles from the nearest village. Sisters of the Missionary Heart are the only qualified teachers in this area, where the literacy rate is estimated to be at only 25%. Without formal education the children of Missionville have virtually no chance of future employment and will most likely remain subsistence farmers like their parents, continuing a cycle of poverty and hunger.

 

Project 2 MEDICAL CLINIC

 

The Brothers of Kindness seek a grant to establish a medical clinic in a distressed area of Giantville, a city of nearly 10 million people in XYZ country.   The Brothers work in Forgottenland, an overlooked area of Giantville populated by slums and other shanty-style shacks. Since the Brothers arrived in 2007 they have not witnessed any medical personnel visiting the families of Forgottenland, where a simple wound often leads to dangerous infection because of lack of medical care. The Brothers have located a centrally located facility where the clinic could be established and have also engaged several physicians and nurses who would be willing to make monthly visits to provide “Clinic Weekends” for the sick of Forgottenland.

 

Don’t forget, even the smartest grant-makers with the largest hearts do not understand the reality of your mission as you do- they need your help and your descriptions to enter the SETTING and appreciate the value of your proposal.

 

As always, our most hopeful regards and gratitude for all that you do!

TEN COMMANDMENTS OF GRANT WRITING FOR CATHOLIC MISSIONARIES

  1. Thou shalt never miss an application deadline because it will cause automatic disqualification of your application
  2.  Thou shalt not apply for a project that the foundation does not fund because this would be wasting your time (and theirs)
  3.  Honor the foundation and learn as much as you can about them from their website before beginning an application
  4.  Thou shalt not ask for more money than the foundation guidelines suggest
  5.  Honor the community the project supports by including their “local contribution” in the grant application
  6. Thou shalt always indicate, where true, that the grant project addresses a need that no other party is addressing
  7.  If a grant is made, always honor the foundation by completing a grant report, if required
  8.  Thou shalt always include a photo/photos with your application, if possible, to better tell your “story”
  9. Thou shalt always indicate in the application the impact, in numerical terms, that the grant project would have on the local community 
  10. Thou shalt always have one specific person who is responsible for the grant process:  preparation, timely submission and reporting

 

Heed these commandments!

Arthur A. Pingolt, Jr